Community Hall Request Form

All fields below must be completed in order to produce a contract for the use of the Community Hall. 

If having a self-run bar, the following are required...

Owen Gibb Community Hall Terms and Conditions Agreement

The applicant has read and agrees to the contents found herein the Terms and Conditions document and ensures the compliance of all persons using the facility while occupied by their rental group.

1. Term: The rented facility is only to be accessed within the rented time, including all set-up and take down times. If additional time is needed for set-up, this must be included in the booking time and will not be granted if it is not pre-arranged. Set-up and clean-up of the rented facility is the responsibility of the renter. Doors open 10 minutes before rental time.
2. Insurance: All Renters serving alcohol are responsible for providing their own certificate of general liability insurance worth at least $5 million with the Municipality of Brighton listed as an additional insured.
3. Fees and Payments: Full payment of the rented space is required at time of booking to guarantee the rental. If payment is not received, the Municipality reserves the right to cancel the booking and rent it to someone else. Payment can be made via cheque made out to the Municipality of Brighton, by online credit card payment using the link provided by the booking clerk, or by debit payment made at King Edward Park Arena during office hours.
4. Cancellation Agreement: The Municipality of Brighton reserves the right to cancel the rental contract without notice at any time for any Municipal, Provincial, or Federal use, and/or close the facility due to inclement weather conditions, and/or emergency circumstances. Two weeks notice must be given to receive a full refund. Any cancellations after two weeks will receive a 50% refund, unless it is cancelled due to weather conditions, or an extenuating circumstance (under the discretion of Parks and Recreation management).
5. No Advertising or Soliciting: The sale of any food, beverages, and merchandise is strictly prohibited unless authorized by the Manager of Parks and Recreation.
6. Refuse and Garbage: It is the responsibility of the renter to ensure the kitchen is left clean at the end of the rental period. All countertops must be cleaned, garbage’s emptied, and re-bagged, and recycling put in the provided containers. The refrigerator and freezer must be left empty with all burners and ovens turned off. Tables must be wiped clean prior to them being put away. If the rented facility is not cleaned to the state, it was at the beginning of the rental, the renter will be subject to a $50.00, or upward, cleaning charge.
7. Damage: If any damage is done to the facility, property, or equipment owned by the Municipality of Brighton during the rental period, the renter shall be held responsible for the financial coverage of the necessary repair as billed by the Municipality of Brighton.
8. Storage: Personal belongings of the Renter may be stored in the facility only during the Terms of the Rental agreement. The Municipality will not be responsible for items brought in advance or remain in facility afterwards.
9. Decorations: If any equipment is required to assist with set-up (i.e. ladder, stepping stool) or if any equipment is required during the rental (tables, chairs, podium, etc.) this shall be communicated prior to the rental. The equipment setup/take down is the responsibility of the renter, unless paid service has been booked. All items brought into the facility must be removed at the completion of the facility rental. All displays such as decorations must be free-standing, meaning they cannot lean against or be taped/attached to walls or windows. Please refrain from using scotch tape or duct tape on the walls or windows. Bouncy castles, confetti, glitter, open flames, bales of hay or straw are not permitted at any event.
10. Lost Items: The Municipality of Brighton shall not be held responsible for any lost or stolen items, goods, or money in the facility. It is the responsibility of renters to lock or supervise their space during the duration of their
11. Food Preparation: All cooking and food preparation must be done in the kitchen. Cooking appliances (i.e. hot plates, slow cookers, fryers, etc.) are not allowed in the hall.
12. Music Licensing: All events that intend to play music in any way (live, radio, digital, DJ, etc.) are subject to licensing fees as presented by SOCAN and ReSound. (Society of Composers, Authors and Music Publishers of Canada)
13. Consumption of Alcohol: If the event includes the serving of alcohol, it is the responsibility of the renter to obtain a Special Occasions Permit from the LCBO, personal alcohol liability insurance, and is responsible for Smart Serve Certification for all servers. A copy of the Special Occasions Permit, liability insurance, and a list of all Smart Serve certified servers must be provided to Municipality of Brighton staff at the time of the booking. If you are using the Curling Club bar service, they will cover these arrangements.
14. Smoking or Vaping: The entire Community Center is a no smoking zone. In accordance with the Smoke-Free Ontario Act, No person shall smoke or vape on the outdoor grounds of a community recreational facility and any public area within twenty metres of the facility.
15. Discrimination, Harassment, and / or Violence: The Municipality of Brighton values the diversity of its workforce, its patrons and visitors and the community in which we operate and is committed to providing an environment where individuals are treated with dignity and respect. Any person(s) who is found to be in the act of violating any provisions of this agreement or any by-laws, may be removed from the hall by a person authorized to enforce any provisions of this agreement or by-law if such person refuses to leave the hall within a reasonable time after being requested to do so.